Address:
Goleta Cemetery District
44 S. San Antonio Rd.
Santa Barbara, CA 93110
Phone:
805-967-3608

Enterprise System Catalog:

Vendor and product:
Microsoft, Access
System purpose:

Database of Burial Records and Burial Plot Ownership

Categories/types of data:

Decedent's name, address of record, date of birth, date of death, location of death, date of interment, type of interment, veteran status, gender, location of interment, assigned Interment Number, name and address of mortuary (if applicable), Contact information of owner of plot or niche. Informant's name and contact information. Date of payment and receipt number. Assigned Pre-Need Number.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Intuit, Quickbooks
System purpose:

Receipts for Burial Services and Pre-Need, Receipts for Miscellaneous Services, and a Record of Deposits

Categories/types of data:

Customer's name and contact information, description of service and price, form of payment. Location of burial and interment date. Interment Number and Pre-Need Number.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Outlook
System purpose:

Email Program

Categories/types of data:

Names, email addresses, correspondence regarding any business or services with the Goleta Cemetery District.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Word
System purpose:

Create Board Meeting Agendas and Minutes, Correspondence, and Administrative Documents

Categories/types of data:

Board Meeting information and topics discussed, monthly record of number of interments (and type of interments), names and addresses used in written correspondence, information regarding business and services with the District within written correspondence, miscellaneous administrative documents containing District information and operations.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Excel
System purpose:

Record of Veterans' Burial Locations

Categories/types of data:

Last names of Veterans and their burial locations. Month and year name was entered into spreadsheet.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Adobe, Acrobat
System purpose:

Record of Annual Budget, Annual Audit Report, Monthly Financial Statements, Employee Salary and Benefits Information, Staff Vacation & Sick Time Accruals, Administrative Documents

Categories/types of data:

District financial data, names of Vendors. Vendors' invoice numbers, and invoice amounts and dates payments disbursed. District Employee salary and benefits information, District Employees' vacation and sick time hours accrued and used. Information regarding District Rules & Regulations and Price List. Information regarding District boundaries, Residency Requirements, and Out-of-District Resident Eligibility. District Holiday Schedule.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed